Schools are required to report final internal ratings for their students to TASC in Term 4 (see TASC Key Dates for the due dates). The reporting process (stage 1) and verification process (stage 2) ensure that students know the internal ratings they have receiving and that they receive an accurate statement of results, qualifications and certificates on time for the release of student results in mid-December.

Stage 1: Submitting internal ratings to TASC

Schools are to ensure that the final internal ratings submitted to TASC are:

  • an accurate reflection of a student’s achievement against the course criteria
  • known and signed by the student (see the ‘Reporting final internal ratings to students’ tab below)
  • submitted by the due date/s (see TASC Key Dates)
  • rigorous and error free (schools should have quality control and data-entry control checks in place).
Submission of internal ratings process:
  1. Determine each individual student’s final internal ratings for each criterion – Determining final ratings: General Information for Teachers
  2. Provide students with their final internal ratings (see the ‘Reporting final internal ratings to students’ tab below).
  3. Submit final internal ratings to TASC (via TRACS for Catholic and Independent schools, or SARIS for DECYP schools) by the due date/s.
  4. Use TRACS reports to perform initial quality control checks on submissions before the due date/s. Two types of TRACS reports are available to run at this stage: the ‘Missing internal ratings‘ report and the ‘Rating Verification‘ reports.

Stage 2: Verifying submitted internal ratings

After submissions close, TASC provides a verification period for schools to ensure that the uploaded internal ratings are error free. Any required corrections must be made before the end of the verification period. The rating verification process for the school is usually coordinated by the TLO.

Verification of internal ratings process:
  1. Run the Rating Verification reports in TRACS and distribute to individual class teachers. Teachers are to confirm that the ratings are accurate by signing and dating the document.
  2. Make any corrections to incorrect ratings must be made on both the Rating Verification report and in TRACS or SARIS before the end of the verification period.
  3. File copies of the Rating Verification reports, including annotations. Schools may need to access these reports at a later stage.

Resources to help

Students must be made aware of the final internal ratings the teacher, on behalf of the school, are reporting to TASC.

TASC Standards for Providers – Provider Standard 6 – Course providers will have policies and procedures to ensure that any disputes regarding internal assessments are resolved prior to final reporting to TASC.

  • Schools need to provide students with a copy of their final internal ratings to sign before providing the ratings to TASC
  • Students also need to be advised of the school’s process to request a review of their internal ratings.
  • Standards for providers – Standard 6 provides additional information about the policies and procedures schools will have in place.
  • The copy of their internal ratings should be provided within a timeframe that allows the school review process to be undertaken before submission to TASC.

Resources:

  • The final internal ratings provided to students should have the ratings against each course criterion. This final rating will be based on the assessment records kept over the year, as shown in the assessment record at pg. 5-6 of the Internal Assessment document.
  • An example Final Internal Ratings Report is available for schools to use.
  • The student information sheet on Understanding Assessment may be a useful resource for schools to provide to students and parents to help them better understand criterion-based assessment and how the criterion achievement ratings translate to the overall award for the course.

Important features to include in the information provided to students with their internal ratings:

  • Course title. name and level
  • Student’s name
  • Date that report is provided to students
  • Internal ratings for each criterion
  • A statement, clearly outlining that the school has a process to request a review of your internal ratings
  • Student signature
  • Course criteria
  • Award requirements

 

Mark book ratings translated to a student friendly report of internal ratings.

Reporting final internal ratings to students

There are two types of reports a school can run via TRACS:

  • Missing rating report
  • Rating Verification reports.

These reports can be run by the school at any time during the submission and verification period.

Schools must run the Rating Verification reports during the verification period to confirm that all entered ratings are correct. The reports are downloadable at the TASC course level as PDFs, i.e., Level 3 and 4 course and as a separate report for Level 1, 2 and Preliminary courses.

If corrections for any of the internal ratings are required, it is the responsibility of the school to ensure that the corrections are made before the closing date of the verification period.

See Appendix 4: Final Reporting, Verification and Post-Verification Changes – Standards for Providers.

If a school requests a change to the final internal ratings after the verification period is closed an additional process and supporting documentation will be required.
Schools will need to:

  • make an official request to change a rating via TRACS using a ‘Internal rating error’ communication type
  • provide the assessment record for the individual student (including final assessment rubric)
  • provide a copy of the school-based documents used to inform the student of their final ratings (see Standards for Providers Standard 6)
  • outline the cause of the reporting error and why the checking process did not identify the issue
  • details future actions (e.g., updating of school’s checking procedure) to ensure error does not re-occur (continuous improvement).

TASC uses the final internal ratings reported by schools to generate qualifications that include overall awards such as Satisfactory Achievement (SA) or Exceptional Achievement (EA). TASC does this by applying the award requirement algorithms detailed in the course document.

The class teacher can predict the award for Level 1 and Level 2 course by similarly applying the algorithms. The infosheet Understanding Assessment provides more information about how criterion achievement ratings are used to determines the overall award for a course.