TRACS – supporting students to achieve

The Office of TASC is pleased to announce that TASC’s new Reporting, Assessment and Certification System (TRACS) will be rolled out from April 2019.

TRACS is a complete student management system,  used by the Office of TASC (TASC) to manage student assessment and certification data and to support the management of Tasmanian Secondary School results.

For schools, TRACS will streamline the management of student information and results through a contemporary portal .  It is easy to use and simplifies the process for schools registration, scope submission, correspondence and management of student data.

The correspondence section of the portal, allows schools to make queries directly to TASC, providing a responsive environment for enquiries and allowing schools to track progress of these enquiries.

Please see FAQ below, video link and updates via the information below:

TRACS Information Superuser FAQ 18 March 2019

TRACS Information for schools – 7 March 2019

TRACS information for Superusers – 28 February 2019

What is TRACS?

TRACS (TASC Registration, Assessment and Certification System) is the Office of TASC’s system for managing student administration, examination and certification data.

TRACS replaces the Office of TASC’s current system, and creates a robust system and enduring legacy for the management of secondary student information now and in the future. The system will commence roll out from April 2019.

Why is TRACS needed?

In 2017, the Office of TASC identified the need to transition its student management system to a modern platform that would guarantee the effective management of student administration, examination and certification data into the future.

TRACS was created in partnership between the Department of Education and TASC with input from the teaching and school community.

Its goal is to modernise and simplify processes relating to student administration, examination and certification and enable schools more time with students.

TRACS is a single place for schools to communicate with the Office of TASC and will allow schools to track their interaction with TASC and see progress of enquiries.

What does TRACS do?

There are six key features of TRACS.

  1. TRACS portal – an online communication platform that makes it easy for schools to communicate with the Office and track and manage student information and data (such as enrolment and results) and streamlines many of the processes and tasks schools currently complete.
  2. TRACS central database – an online database that securely manages student, school and teacher information and is the source of identity data for all students registered with TASC in Tasmania.
  3. TRACS customer relationship management system – an online system that cleverly manages all the interactions, data and assessment information about students, making it easy to extract and have access to up to date information throughout the year.
  4. TRACS exam control centre – an online system which combines all of the practical planning for exams including developing papers, managing exam centres, markers, supervisors and numbers of students sitting exams.
  5. TRACS assessment database – an online database where assessment data for all students is entered and used to formulate results for TASC certificates and qualifications.
  6. TRACS reporting – a system with capability to manage student data for senior secondary attainment and other government reporting including a new business intelligence reporting ability, ensuring continued reliability and integrity of all TASC data

When will TRACS be rolled out?

TRACS is scheduled for roll out from April 2019.

Face to face training will and resources will be available to support TRACS release. School Superusers will be provided face to face training prior to launch, throughout the state.

Stage 1 will include the release of features one, two and three – the TRACS portal, the TRACS central database and the TRACS customer relationship management system.

Stage 2, which is anticipated to be released from mid 2019, will include the release of features four, five and six – the TRACS exam control centre, the TRACS assessment database and TRACS reporting.

Who will use TRACS?

Staff in schools, and registered training organisations (RTOs), who currently work and communicate with the Office of TASC for the management of data, assessment and certification of senior secondary students in Tasmania will be the main users of TRACS.

Principals and TASC Liaison Officers, and staff in schools that support TASC processes will be the people most frequently using TRACS.

All identified users of TRACS will be provided with information and training closer to the time they will be using TRACS, based on their needs.

About TRACS Superusers

School Superusers are staff members who schools have identified as having a key role within TRACS.

Superusers will include TASC Liaison Officers (TLOs), Principals, administration staff and IT staff who manage or are involved in school registration, scope, enrolling students (in non-government schools) and communicating with the Office of TASC.

When can I start using TRACS?

TRACS is scheduled to be rolled out from April 2019.

Training will be available for all TRACS users prior to launch. There Targeted training resources will be available online -these will assist users from schools, RTOs and UTAS to perform key functions within TRACS.

What training and support will be available?

Prior to the launch of TRACS, all schools will have an opportunity for their TRACS Superusers to receive face-to-face training and access online information. TRACS Superusers are staff that a school has identified as the main users of TRACS such as TASC Liaison Officers and other individuals identified by a school (assistant principals, IT and administrative staff)  using the system on a regular basis.

Training and support will be provided for schools to explain the functions of TRACS as well as login and system-use information including how to manage student data in the school setting.

Superusers will be invited to attend face to face sessions and be supported prior to TRACS release from April 2019.

Online resources, including ‘how to’ videos and checklists, will be available to all users . The Office of TASC will provide ongoing technical assistance and support for all schools and users of TRACS.

Please contact the TRACS Team

Jenny McQuilkin, Training Consultant on 6165 6367

Anne Gigney, Communications Consultant on 6165 6147 (Mon-Thur)