TRACS – supporting students to achieve

The Office of TASC is pleased to announce that TASC’s new Reporting, Assessment and Certification System (TRACS) will be rolled out from April 2019.

TRACS is a complete student management system. TRACS streamlines communication with the Office of TASC and modernises tasks such as registering your school, providing your scope, tracking correspondence, as well as managing student assessment and certification information.

The TRACS system will ensure that the Office of TASC will continue to provide premium qualifications and support Tasmanian senior secondary students via a modern system built with best-practice technology.

All potential TRACS users will receive information about opportunities to participate in training sessions planned for early 2019. The Office will provide ongoing technical assistance and support for all schools and users of TRACS. More information and updates to schools will be available from January 2019.

TRACS home page preview only
Sample of the TRACS home page

TRACS (TASC Registration, Assessment and Certification System) is the Office of TASC’s new student management system. TRACS streamlines communication with the Office of TASC and modernises tasks such as registering your school, providing your scope, tracking correspondence, as well as managing student assessment and certification information.

TRACS will ensure that the Office of TASC continues to support Tasmanian students to achieve premium qualifications. With the implementation of TRACS, TASC process will be underpinned by a modern system that is built with best-practice technology.

TRACS will modernise and streamline processes for schools and other users in the management of senior secondary student information and data and make it easier for schools to communicate with the Office of TASC.

TRACS will streamline school processes for submitting registration, scope, assessment, certification and awarding of Tasmanian senior secondary student results as well as improving communication between schools and the Office of TASC.

Information that schools currently provide to the Office of TASC will not change, however, through TRACS the management of student information and communication with TASC will be simpler giving you more time with your students.

There are six key features of TRACS.

  1. TRACS portal – an online communication platform that makes it easy for schools to communicate with the Office and track and manage student information and data (such as enrolment and results) and streamlines many of the processes and tasks schools currently complete.
  2. TRACS central database – an online database that securely manages student, school and teacher information and is the source of identity data for all students registered with TASC in Tasmania.
  3. TRACS customer relationship management system – an online system that cleverly manages all the interactions, data and assessment information about students, making it easy to extract and have access to up to date information throughout the year.
  4. TRACS exam control centre – an online system which combines all of the practical planning for exams including developing papers, managing exam centres, markers, supervisors and numbers of students sitting exams.
  5. TRACS assessment database – an online database where assessment data for all students is entered and used to formulate results for TASC certificates and qualifications.
  6. TRACS reporting – a system with capability to manage student data for senior secondary attainment and other government reporting including a new business intelligence reporting ability, ensuring continued reliability and integrity of all TASC data.

TRACS will be rolled out in stages from April 2019.

Stage 1 will include the release of features one, two and three – the TRACS portal, the TRACS central database and the TRACS customer relationship management system.

Stage 2, which is anticipated to be released from June 2019, will include the release of features four, five and six – the TRACS exam control centre, the TRACS assessment database and TRACS reporting.

Staff in schools, and registered training organisations (RTOs), who currently work and communicate with the Office of TASC for the management of data, assessment and certification of senior secondary students in Tasmania will be the main users of TRACS.

Principals and TASC Liaison Officers, and staff in schools that support TASC processes will be the people most frequently using TRACS.

Between now and the launch of TRACS in April 2019, the TRACS Team will work with schools and providers to identify Superusers and others who will use the system.

All identified users of TRACS will be provided with information and training closer to the time they will be using TRACS, based on their needs.

School Superusers are staff members who schools have identified as having a key role within TRACS.

Superusers will include TASC Liaison Officers (TLOs), Principals, administration staff and IT staff who manage or are involved in school registration, scope, enrolling students (in non-government schools) and communicating with the Office of TASC.

Prior to the launch of TRACS, all schools will have an opportunity for their TRACS Superusers to receive training – both face-to-face and online. TRACS Superusers are staff that a school has identified as the main users of TRACS such as TASC Liaison Officers and other individuals identified by a school (assistant principals, IT and administrative staff)  using the system on a regular basis.

Training and support will be provided for schools to explain the functions of TRACS as well as login and system-use information including how to manage student data in the school setting

Superusers will be invited to attend one face-to-face training session (from a number of sessions run across the state) from 11 February. Sessions will run for approximately 3 hours and will be an opportunity for Superusers to try out TRACS.

Online resources, including ‘how to’ videos and checklists, will be available for Superusers and all other users from March. Additional training will be provided for those using TRACS, as required.

The Office of TASC will provide ongoing technical assistance and support for all schools and users of TRACS.

TRACS is scheduled to be rolled out from April 2019.

Training will be available for all TRACS users prior to launch. There will be a range of training resources available online that will be targeted, to assist users from schools, RTOs and UTAS to perform key functions within TRACS.

In addition as the main users of TRACS, school Superusers will be provided with face to face training in early 2019. Training workshops will take place throughout the state. School Superusers can view training times and sessions here.

Please contact the TRACS Team

Jenny McQuilkin, Training Consultant on 6165 6367

Anne Gigney, Communications Consultant on 6165 6147 (Mon-Thur)