About TRACS

TRACS (TASC Registration, Assessment and Certification System) is the Office of TASC’s system for the management of student administration, examination and certification data.

TRACS replaces the Office of TASC’s current system – 4D, and creates a robust system and enduring legacy for the management of secondary student information now and in the future.

The system will commence roll out from April 2019

In 2017, the Office of TASC identified the need to transition its student management system to a modern platform that would guarantee the effective management of student administration, examination and certification data into the future.

TRACS was created in partnership between the Department of Education and TASC with input from the teaching and school community.

Its goal is to both modernise and simplify processes relating to student administration, examination and certification and enable schools more time with students.

TRACS is a single place for schools to communicate with the Office of TASC and will allow schools to track their interaction with TASC and see progress of enquiries.

There are six key features of TRACS.

1. TRACS portal – an online communication platform that makes it easy for schools to communicate with the Office and track and manage student information and data (such as enrolment and results) and streamlines many of the processes and tasks schools currently complete.
2. TRACS central database – an online database that securely manages student, school and teacher information and is the source of identity data for all students registered with TASC in Tasmania.
3. TRACS customer relationship management system – an online system that cleverly manages all the interactions, data and assessment information about students, making it easy to extract and have access to up to date information throughout the year.
4. TRACS exam control centre – an online system which combines all of the practical planning for exams including developing papers, managing exam centres, markers, supervisors and numbers of students sitting exams.
5. TRACS assessment database – an online database where assessment data for all students is entered and used to formulate results for TASC certificates and qualifications.
6. TRACS reporting – a system with capability to manage student data for senior secondary attainment and other government reporting including a new business intelligence reporting ability, ensuring continued reliability and integrity of all TASC data.

TRACS is scheduled for roll out from April 2019.

Face to face training will be available for all TRACS users prior to launch. Training resources targeted to assist users will be available online. In addition as the main users of TRACS, school Superusers will be provided with face to face training in early 2019. Training workshops will take place throughout the state

Stage 1 will include the release of features one, two and three – the TRACS portal, the TRACS central database and the TRACS customer relationship management system.

Stage 2, which is anticipated to be released from June 2019, will include the release of features four, five and six – the TRACS exam control centre, the TRACS assessment database and TRACS reporting.

Staff in schools, and registered training organisations (RTOs), who currently work and communicate with the Office of TASC for the management of data, assessment and certification of senior secondary students in Tasmania will be the main users of TRACS.

Principals and TASC Liaison Officers, and staff in schools that support TASC processes will be the people most frequently using TRACS.

Between now and the launch of TRACS in April 2019, the TRACS Team will work with schools and providers to identify Superusers and others who will use the system.

All identified users of TRACS will be provided with information and training closer to the time they will be using TRACS, based on their needs.

School Superusers are staff members who schools have identified as having a key role within TRACS.

Superusers will include TASC Liaison Officers (TLOs), Principals, administration staff and IT staff who manage or are involved in school registration, scope, enrolling students (in non-government schools) and communicating with the Office of TASC.

Prior to the launch of TRACS, all schools will have an opportunity for their TRACS Superusers to receive face-to-face training and access online information. TRACS Superusers are staff that a school has identified as the main users of TRACS such as TASC Liaison Officers and other individuals identified by a school (assistant principals, IT and administrative staff)  using the system on a regular basis.

Training and support will be provided for schools to explain the functions of TRACS as well as login and system-use information including how to manage student data in the school setting.

Superusers will be invited to attend face to face sessions in early 2019 and then supported prior to release in April 2019.

Online resources, including ‘how to’ videos and checklists, will be available to all users from April 2019. Additional training will be provided for those using TRACS as required.

The Office of TASC will provide ongoing technical assistance and support for all schools and users of TRACS.

TRACS is scheduled to be rolled out from April 2019.

Training will be available for all TRACS users prior to launch. There will be a range of training resources available online that will be targeted, to assist users from schools, RTOs and UTAS to perform key functions within TRACS.

In addition as the main users of TRACS, school Superusers will be provided with face to face training in early 2019. Training workshops will take place throughout the state.

Please contact the TRACS Team

Jenny McQuilkin, Training Consultant on 6165 6367

Anne Gigney, Communications Consultant on 6165 6147 (Mon-Thur)

The following table provides an overview of the first stage of this transition and how key tasks that schools currently undertake will occur in the first part of 2019. Additional updates will be provided as further features come online within TRACS.

The following table provides an overview of the first stage of this transition and how key tasks that schools currently undertake will occur in the first part of 2019. Additional updates will be provided as further features come online within TRACS.