Registered training organisations (RTOs) delivering training to Tasmanian clients must provide TASC with their quarterly validated AVETMISS files which include all attainment and qualifications their students have achieved. The AVETMISS files must be reported, as per the reporting schedule below.
Submitting VET data in 2019
For Q1 and Q2 files, RTOs are asked to submit their AVETMISS files as per the following instruction.
|Step 1||Zip your 10 NATFiles as per normal|
|Step 2||Name the files so we can link your file to you. Use the following protocol:
VET provider name/ID_natfile_date
|Step 3||Email the zipped and named files to email@example.com|
|Step 4||TASC receives and processes your files.|
It is expected that in the latter part of 2019, RTOs will be able to login and submit this information via TRACS. Further details will be provided to RTOs in due course.
TASC require all records of attainment, including:
- Training records for all Tasmanian clients of any age
- Records for all units of attainment and qualifications undertaken for all levels of competency, regardless of funding
- Cumulative quarterly data contained in AVETMISS files that are validated on the NCVER website
- Validated AVETMISS files reports must be emailed to firstname.lastname@example.org
- AVS Validation report must be provided with the emailed AVETMISS files.
All RTOs must report using the AVETMISS files. We do not accept any other method of data submission.
It is preferred that RTOs report only Tasmanian students (that is, students with a Tasmanian post code Tasmanian Postcodes (7000-7999)
If your RTO management software is not capable of extracting only Tasmanian clients, send your report and TASC will filter persons by postcode.
TASC requires RTOs to provide their attainment reports as a set of validated AVETMISS files in the national AVETMISS 8.0 Standard: the same format required by Skills Tasmania.
AVETMISS data submissions are cumulative throughout the calendar year. Thus subsequent quarterly reports must contain all previous quarterly data. For example, quarter four must include quarter one, two, three and four data.
The AVETMISS attainment report MUST be validated with the online NCVER AVS validation tool. Validation errors must be resolved before they are emailed to TASC; attach the AVS provider collection report with the AVETMISS files.
The full set of ten files (NAT000010, 20, 30, 60, 80, 85, 90, 100, 120 and 130) must be emailed by the quarterly schedule below to email@example.com identifying your RTO by code and title in the email subject line: RTO code and title.
If your RTO has no attainment activity to report for the quarter, send an email identifying your RTO (code and title) in the email subject line, stating: nil attainments.
2019-20 TASC attainment reporting schedule
|Year||Quarter||Period start||Period end||Due by|
*December 2019- Submission is required for RTOs delivering to any Tasmanian client. This submission is important so that results can be used to determine eligibility for the Tasmanian Certificate of Education.
If your organisation is having difficulty meeting the above requirements please contact us.
Reporting is a legislative requirement for all RTOs as outlined in Section 64C of the Office of Tasmanian Assessment, Standards and Certification Act 2003.
A registered training organisation conducting operations in this State must provide returns of its client records of attainment of units of competency and qualifications, as are determined by the Office; to the Office at such times and in such manner as the Office determines.
RTOs must also comply with the Standards for Registered Training Organisations (RTOs) 2015.
Specifically Standards 8.5 and 8.6:
8.5 The RTO complies with Commonwealth, State and Territory legislation and regulatory requirements relevant to its operations.
8.6 The RTO ensures its staff and clients are informed of any changes to legislative and regulatory requirements that affect the services delivered.