TASC requires Registered Training Organisations (RTOs) delivering to Tasmanian clients to provide AVS-validated, error-free AVETMISS VET Provider Collection data quarterly, plus an additional submission in December. See the schedule below.
Submitting VET data in Q1 – Q3 and the Interim Report 2019
For Q1 – Q3 and the Interim Report 2019, RTOs must submit their AVETMISS Provider Collection as per the following instruction.
|Step 1||Zip your AVETMISS Provider Collection|
|Step 2||Name the files so we can link your file. Use the following protocol:
|Step 3||Email the zipped and named files to email@example.com
email header must identify your RTO: RTO Code, RTO Title, reporting period and year
|Step 4||TASC receives and processes your files.|
What is the AVETMISS reporting process using TRACS?
To support RTOs in the transition to the new quarterly reporting process via the TRACS portal, the Office of TASC is arranging for select providers to pilot entering Q3 reports via TRACS. The majority of providers will report in the same manner as for previous quarters.
If you have not been contacted to submit your Q3 report via TRACS then please submit your report as normal. As soon as your data is ready you can send it to us at: firstname.lastname@example.org
In 2020, all RTOs will use TRACS to submit their AVETMISS VET Provider Collection data.
The key contact person in each RTO will be issued a TRACS-access username and password.
RTOs will be able to manage TRACS access for their staff within TRACS. It is the responsibility of the RTO to ensure their staff details are up-to-date.
Preparing and uploading your AVETMISS VET Provider Collection data in 2020
Uploading data through TRACS:
|Step 1||Prepare and AVS-validate your AVETMISS VET Provider Collection data according to the AVETMISS 8.0 Standard.|
|Step 2||Zip your VET Provider Collection data files into one zip file|
|Step 3||Log in to the TRACS portal. (All providers will be sent TRACS login details in coming months)|
|Step 4||Upload the zipped file in the TRACS portal
Uploaded AVETMISS data is automatically processed by TRACS
RTO reporting is complete for the period.
|Repeat process for each quarter (plus an interim upload in December). Refer to the schedule below.|
|If you encounter difficulties, please contact TASC.|
TRACS information and support
In early 2020, reporting RTOs will be contacted and TRACS login details provided to them. Resources and information will be available to help answer questions that VET providers have in relation to this process.
Support and information will be available to RTOs in the lead up to their first use of TRACS.
TASC AVETMISS VET Provider Collection data must include:
- Training attainment records for every Tasmanian client of any age;
- All result records for every client, regardless of funding;
- Cumulative AVS-validated AVETMISS VET Provider Collection data reported quarterly plus an interim report in December.
An AVS Validation report must be produced to ensure the AVETMISS VET Provider Collection data files are valid.
A Tasmanian client is defined as a person with a Tasmanian postcode: 7000-7999.
If your RTO management software is not capable of extracting only Tasmanian clients, email your report to email@example.com and TASC will filter and upload the report.
TASC requires RTOs to provide their attainment reports as a set of AVS-validated AVETMISS files in the national AVETMISS 8.0 Standard; the same format required by Skills Tasmania.
AVETMISS VET Provider Collection data submissions are cumulative through each calendar year. At each quarter you should report all results for the calendar year up to that date.
Prior to submitting, TASC quarterly AVETMISS VET Provider Collection data must be AVS-validated with the online NCVER AVS validation tool. AVS Validation errors must be resolved before the AVETMISS VET Provider Collection data files are zipped and uploaded to TRACS.
TASC AVETMISS VET Provider Collection data comprises the full set of ten NAT.txt files:
2019-20 TASC attainment reporting schedule
|Year||Quarter||Period start||Period end||Due by|
*December 2019 – Submission is required for RTOs delivering to any Tasmanian client. This submission is critical as results may determine Tasmanian Certificate of Education eligibility.
If your organisation is having difficulty meeting the above requirements please contact TASC.
Reporting is a legislative requirement for all RTOs as outlined in Section 64C of the Office of Tasmanian Assessment, Standards and Certification Act 2003.
A registered training organisation conducting operations in this State must provide returns of its client records of attainment of units of competency and qualifications, as are determined by the Office; to the Office at such times and in such manner as the Office determines.
RTOs must also comply with the Standards for Registered Training Organisations (RTOs) 2015.
Specifically Standards 8.5 and 8.6:
8.5 The RTO complies with Commonwealth, State and Territory legislation and regulatory requirements relevant to its operations.
8.6 The RTO ensures its staff and clients are informed of any changes to legislative and regulatory requirements that affect the services delivered.