TASC requires Registered Training Organisations (RTOs) delivering to Tasmanian clients to provide AVS-validated, error-free AVETMISS VET Provider Collection data quarterly, plus an additional submission in December. See the schedule below.

Submitting VET data for Q1 – Q4 and the Interim Report 2019

For Q1 – Q4 and the Interim Report 2019, RTOs must submit their AVETMISS Provider Collection as per the following instruction.

Step 1 Zip your AVETMISS Provider Collection
Step 2 Name the files so we can link your file. Use the following protocol:

RTO_Title_ID_AVETMISS_period
eg. RTO_19809_AVETMISS_Q1_2019

Step 3 Email the zipped and named files to results@tasc.tas.gov.au
email header must identify your RTO: RTO Code, RTO Title, reporting period and year
Step 4 TASC receives and processes your files.

Please submit your report as normal. As soon as your data is ready you can send it to us at: results@tasc.tas.gov.au

What is the AVETMISS reporting process using TRACS?

In 2020, all RTOs will use TRACS to submit their AVETMISS VET Provider Collection data.

Reporting RTOs will be contacted prior to Q1, 2020 reporting deadline and provided with TRACS login details. Resources and information will be available to help answer questions that VET providers have in relation to this process.

Support and information will be available to RTOs in the lead up to their first use of TRACS.

Preparing and uploading your AVETMISS VET Provider Collection data from Q1 in 2020

Uploading data through TRACS:

Step 1 Prepare and AVS-validate your AVETMISS VET Provider Collection data according to the AVETMISS 8.0 Standard.
Step 2 Zip your VET Provider Collection data files into one zip file
Step 3 Log in to the TRACS portal. (All providers will be sent TRACS login details in coming months)
Step 4 Upload the zipped file in the TRACS portal

Uploaded AVETMISS data is automatically processed by TRACS

RTO reporting is complete for the period.

Repeat process for each quarter (plus an interim upload in December). Refer to the schedule below.
If you encounter difficulties, please contact TASC.

Reporting checklist

TASC AVETMISS VET Provider Collection data must include:

  • Training attainment records for every Tasmanian client of any age;
  • All result records for every client, regardless of funding;
  • Cumulative AVS-validated AVETMISS VET Provider Collection data reported quarterly plus an interim report in December.

An AVS Validation report must be produced to ensure the AVETMISS VET Provider Collection data files are valid.

A Tasmanian client is defined as a person with a Tasmanian postcode: 7000-7999.

If your RTO management software is not capable of extracting only Tasmanian clients, email your report to results@tasc.tas.gov.au and TASC will filter and upload the report.

TASC requires RTOs to provide their attainment reports as a set of AVS-validated AVETMISS files in the national AVETMISS 8.0 Standard; the same format required by Skills Tasmania.

AVETMISS VET Provider Collection data submissions are cumulative through each calendar year. At each quarter you should report all results for the calendar year up to that date.

Prior to submitting, TASC quarterly AVETMISS VET Provider Collection data must be AVS-validated with the online NCVER AVS validation tool. AVS Validation errors must be resolved before the AVETMISS VET Provider Collection data files are zipped and uploaded to TRACS.

TASC AVETMISS VET Provider Collection data comprises the full set of ten NAT.txt files:

NAT000010
NAT000020
NAT000030
NAT000060
NAT000080
NAT000085
NAT000090
NAT000100
NAT000120
NAT000130

2019-20 TASC attainment reporting schedule

Year Quarter Period start Period end Due by
2019 1 01/01/2019 31/03/2019 15/04/2019
2019 2 01/01/2019 30/06/2019 15/07/2019
2019 3 01/01/2019 30/09/2019 15/10/2019
2019 Interim 01/01/2019 To date 05/12/2019
2019 4 01/01/2019 31/12/2019 15/01/2020
2020 1 01/01/2020 31/03/2020 15/04/2020

*December 2019 – Submission is required for RTOs delivering to any Tasmanian client. This submission is critical as results may determine Tasmanian Certificate of Education eligibility.

If your organisation is having difficulty meeting the above requirements please contact TASC.

Legislative requirements

Reporting is a legislative requirement for all RTOs as outlined in Section 64C of the Office of Tasmanian Assessment, Standards and Certification Act 2003.

A registered training organisation conducting operations in this State must provide returns of its client records of attainment of units of competency and qualifications, as are determined by the Office; to the Office at such times and in such manner as the Office determines.

RTOs must also comply with the Standards for Registered Training Organisations (RTOs) 2015.

Specifically Standards 8.5 and 8.6:

8.5 The RTO complies with Commonwealth, State and Territory legislation and regulatory requirements relevant to its operations.

8.6 The RTO ensures its staff and clients are informed of any changes to legislative and regulatory requirements that affect the services delivered.