Illness & emergency during exams

Complete BOTH steps to apply for derived exam ratings for an exam if you are not able to attend/complete your exam due to medical reasons:

1. Complete the online Derived Exam Rating Application and Consent form for students.
2. Have an appointment for a TASC Medical Certificate to be completed by a medical practitioner (registered GP, paediatrician or a hospital doctor only). Your medical practitioner can complete the printed form in the Student Exam Guide or the fillable PDF form (download the free Adobe Acrobat App from the Appstore to complete the form on a mobile phone or computer tablet).

The medical consultation must be:

• no more than seven (7) days before the exam (ideally, the appointment should be on the day of the exam).
• no more than two (2) business days after the exam.

Your medical practitioner is to submit the form directly to TASC within three (3) days of your appointment.

The TASC Medical Certificate/s submitted by the medical practitioner must have the same dates of illness or incapacity as the dates of the exams you have specified in your Derived Exam Rating Application and Consent form for you to be eligible for derived exam ratings.

Only the official TASC Medical Certificate will be accepted as it includes all information required by TASC to make a decision about deriving your exam results. Other types of medical certificate or unfit for duties certificates will not be accepted.

TASC will email you to confirm we have received a TASC Medical Certificate. If you don’t receive an email within one week of your medical appointment, contact the medical practitioner or TASC to confirm the form was submitted/received.

If you are sick (for any reason) and can’t attend an exam:

1. Tell your school the reason you can’t attend the exam.
2. Immediately arrange an appointment with a GP (in-person or telehealth). The appointment should be the same day as your exam. If this isn’t possible, it should be no more than seven days before OR two business days after the exam.
3. Complete the online Derived Exam Rating Application and Consent form for students.
4. Provide the TASC Medical Certificate to the GP to complete. The GP needs to provide TASC with the completed form by email or by mail within three days of the appointment.
5. TASC will advise you by email if your certificate has been accepted and you will receive derived results.

1. Tell the Exam Supervisor that you are unwell and need to leave the exam. The Exam Supervisor must record your name and the time for TASC to accept a medical certificate and provide derived results for an exam that you attended.
2. Immediately arrange an appointment with a GP (in-person or telehealth). The appointment should be the same day as your exam (or no more than two business days after the exam).
3. Complete the online Derived Exam Rating Application and Consent form for students.
4. Provide the TASC Medical Certificate to the GP to complete. The GP needs to provide TASC with the completed form by email or by mail within three days of the appointment.
5. TASC will advise you by email if your certificate has been accepted and you will receive derived results.

Be Aware: If you feel unwell during your exam, you must inform the Exam Supervisor so that this can be documented on the Supervision Report Form (as listed at step 1 above). If it is not recorded that you are unwell, TASC may not accept a request for derived exam ratings for that exam.

1. Tell your school the reason you can’t attend the exam.
2. Write to the Deputy Director, TASC at deputydirector@tasc.tas.gov.au on the same day as your exam (or no more than two business days after the exam) to apply for an emergency special arrangement. You must detail the reasons for your absence, and provide supporting evidence as outlined in the Emergency special arrangement application checklist below.
3. You will be advised by TASC by email if your application has been accepted and you will receive derived results.

Emergency special arrangement application checklist

This checklist is to help you include all the information needed to assess if an emergency special arrangement should apply and make a decision about deriving your exam results.

If the reason you cannot attend an exam is that you are sick, complete the TASC Medical Certificate process above.

To apply for an emergency special arrangement your email to the Deputy Director, TASC at deputydirector@tasc.tas.gov.au needs to include:

Your details	Full name. TASC ID. Phone number and email address.
Details of exam/s you are applying for derived exam rating/s for	List the course/s and exam date/s. If a course has a practical externally assessed exam (such as a performance, display or oral exam), state if you are applying for derived ratings for the written and/or practical exam.
Description of circumstances	Describe the reason why you can’t attend your exam and an emergency special arrangement should apply. Ensure you include relevant details, where possible, such as dates, times, and locations.
Supporting evidence	Required supporting evidence will vary based on the specific circumstances of the application. Please refer to the suggested forms of evidence below for general guidance. An unexpected death during the exam period. Evidence: Signed letter/email from a medical practitioner or allied health professional (i.e. GP or psychologist/social worker) or the school Principal. This letter should describe the relationship with the deceased individual and how the death will impact the student’s ability to sit their exam. Other sudden, traumatic event/emergency during the exam period. Evidence: Signed letter/email from a medical practitioner or allied health professional (i.e. GP or psychologist/social worker) or the school Principal. This letter should outline the impact of the traumatic event or emergency on the student’s ability to sit their exam. Student unexpectedly selected to take part in a recognised National or International sporting, academic or cultural event that will occur at the same time as their exam. Evidence: Submit all the materials (1-3) listed below: Official letter of selection confirming: – the date of selection – that the event is a National or International event (is officially sanctioned by a central organisation and has a limited entry basis where a restricted number of young people represent the State of Tasmania, nation of Australia, or a specific cultural group). The organisation’s contact details. A travel schedule/itinerary and competition/performance schedule with the following evidence of clashing with the same (2-3hr) time period as the scheduled exam: If the air travel clashes with the same time as the exam, that the air travel cannot be re-booked earlier/later so the student is available to sit the exam (either in Tasmania or at a special exam centre) and/or That the main competition/performance/essential ceremony clashes with the same time as the exam and is an essential component that cannot be missed. Note: Students must submit an application for a special exam centre if their recognised National or International sporting, academic or cultural event attendance is likely to overlap with the two-week written exam period, and the date of their selection for the event is before 1 July (the closing date for special exam centre applications). As the exam schedule, National or International event competition/performance schedule, and travel schedule/itinerary become known it will be possible to determine if there is a same (2-3hr) time period clash with the student’s exam/s and if a special exam centre is able to go ahead without risk to the integrity of the exam paper. If TASC determines that a special exam centre cannot go ahead the student will be eligible to receive derived exam ratings for that exam.

Remember:

• Double check that you have used the correct email address: deputydirector@tasc.tas.gov.au. TASC will email you to confirm we have received your application.

Derived exam ratings will be applied to determine your results, if it is accepted that you are sick or experience an emergency and can’t attend your exam (either in whole or in part).

Derived exam ratings are only available if you are experiencing unfortunate and unplanned circumstances, such as being sick, an emergency or other exceptional unexpected circumstances.

A family holiday / travel is not an accepted reason for not attending an exam and is not eligible for derived exam ratings. You are expected to have plans in place to attend exams as they are a necessary part of your assessment for the course.

The process to determine a derived exam rating is designed to ensure you receive a fair and equitable course result. It is based on your internal assessments during the year and then determined by the exam performance of other students in your course who have performed at a similar level in their internal assessments.

For more information, see Derived Exam Ratings.